Almost all companies require some type of business printer, but many will outsource to a company that provides business printing services. Other companies produce such a large amount of documents that it is worth buying or leasing a large, high-speed digital or production printer.
When determining your budget, consider not only the price of the machine, but also the costs of maintenance, consumables, paper and employee training. The running costs of any type of printer generally increase with the cost of the machine.
Types of Commercial Printers
There are several types of commercial printers and their costs vary widely.
Small business printer
A medium-sized printer is a good choice for a small business or a single workgroup in a larger company. It will cost between $ 50 and $ 8,000.
Depending on your needs and preferences, you can choose between inkjet or laser printers. In general, inkjet printers print higher quality photos, while laserjet printers print clearer text. Business printers are usually designed for text printing, and most home printers are designed for photo printing. Even printers designed for both purposes typically tend to be one or the other.
Commercial digital printers
Digital printing machines are high quality, high speed, high resolution digital printers that are available in both color and black and white. These printers are designed to handle a wide range of media with exceptional speed and accuracy. Some models offer task sharing, transactional printing, high capacity stacking, and booklet making. Contact the commercial printer manufacturer for exact speed, resolution specifications, and recommended machines for the number of pages you will print in a month.
These large machines carry price tags between $ 5,000 and nearly $ 200,000. With such high costs, consider leasing rather than buying.
Commercial printers or large companies that create their own documents may want to use production printers. These high-speed printers have advanced features and many finishing options such as sorting, binding and job queue management. In addition to an investment of between $ 20,000 and $ 200,000, this type of printer requires its own room and at least one employee to operate it.
Digital vs. offset printing
Digital printing is the most common today. However, offset printing is best for certain situations. Digital printing is ideal for small print jobs. The color palette is limited, but offers special functions such as color correction and preview. These can increase the accuracy of your print. Digital printing also has a short turnaround time, making it the best choice for on-demand printing.
Offset printing becomes economical for large orders of at least 2,000 copies. Offset printing requires the production of printing plates. This is time consuming and expensive at first, but the copies themselves will cost less.
Offset printing is often used for fine art printing because more color variations can be used. However, digital printing can now use archival inks and substrates, making it a more sensible choice for fine art prints than it used to be.
Types of specialty printers
In addition to the standard options, there is a large selection of specialty printers.
|Type of specialty printer||Use|
|Latex printer||These printers are ideal for packaging, signs, and window and vehicle graphics. They also allow printing on surfaces other than paper, including glass and wood.|
|Fine art printer||These printers allow you to print extremely high quality images. They are perfect for art prints, CAD drawings, and promotional materials. You can print on photo paper, thick poster stock, and roll paper.|
|Fabric printer||These printers are designed for printing on fabrics and can be used to create custom tapestries and clothing.|
|Label and stamp printer||These relatively inexpensive printers are ideal for printing barcodes, labels, stamps, and other small print jobs.|
|Solid ink printer||These printers use wax pens instead of ink cartridges. You will need a warm-up and cool-down period after printing. However, they can produce bright and detailed images that can compete with the quality of offset printing. The finish is shiny thanks to the wax.|
Buy, lease or outsource?
Once you’ve decided on a type of printer, you need to decide whether to buy or lease it, or to outsource your printing jobs instead. Outsourcing is probably the best option if you only need high-end printing occasionally, such as B. for banners or signs. However, if you have a lot of printing to do, or if it is an integral part of your business model, you will need an in-house printer.
In addition to the initial investment, consider how much you can spend on future upgrades. With many leasing options, you can upgrade your printer after the lease expires. Some leasing options also allow you to own the printer at the end of the lease. Leasing will cost more over time if you ultimately want to own the printer. However, if you prefer to upgrade every year or two, continuous leasing may be your best option.
Additional printing costs to be taken into account
With a printer comes additional materials and costs that you add to your bottom line. But when you understand where the recurring costs are coming from, you can plan for more sustainable budgeting.
One could argue that the entire printing industry was founded solely to sell ink. Replacing a full-color ink pack can cost up to $ 400.
Toner for your laser printer may be more expensive than ink and cost up to $ 650 per package. But it offers more predictable, sustainable performance at a lower overall cost.
Which paper you use will depend on the industry you are in, but on average the cost is much less than the ink itself.
Regular maintenance optimizes all other costs of using a printer. Keep ink flowing easily and keep your device clean so it will last for years.